Unit Details

This image shows all the information required in the unit details tab of an OnTrack unit. We will describe each area in detail in this page.

Field Details

Code

Under “Code” the unit code assigned by the University is required. If more than a unit should share an OnTrack site, both codes should be included in this space using the following sample format: “DKN000/DKN999”.

For a teaching period, in Week 0, when OnTrack connects with other university systems, students enrolled in the unit will be automatically enrolled into the unit in OnTrack through this code. From then on, every night, student enrolments will be updated, so any changes in student enrolments will be reflected in OnTrack.

For a custom period, you will need to manually enrol students. Instructions on how to do this can be found in the “Students” section of this guide.

If you would like to enrol students before the system does it automatically (on the second day of week 0), or un-enrol students (for example when a unit code is incorrectly added and the wrong students have been automatically enrolled), this can be done through the “Students” tab. Instructions on how to do this can be found in the “Students” section of this guide.

Note that the sync will enrol or withdraw students who have enrolled or withdrawn - so it wont remove other students you add.

Name

Under “Name” the name of the unit is required.

Description

Under “Description” you can add the description of the unit.

Teaching Period

Under “Teaching Period” you can choose the trimester or teaching period the unit is running in.

The teaching period is created by the adminsitrator of the system, if you cannot find the appropriate one from the drop down menu, or the dates are incorrect, please contact your Learning Innovation team.

Draft Learning Summary

At the end of the teaching period, a student must submit their portfolio together with a “Learning Summary”. If the learning summary is included as a task in your unit, you can choose it from the drop down menu here to indicate this.

Start Date and End date

If your unit is not running on a regular teaching period, or you do not want students to be automatically enrolled, you can choose a custom starting and end date.

These dates reflect only when the unit will be available for enrolled students to submit tasks. Units are permanently visible to students as long as they have the associated email, regardless of start or end date.

Portfolio Auto-Generation Date

Students are commonly instructed to submit their portfolio with a “Learning Summary” when completing the unit. It is the portfolio that gets graded so if a student does not submit their portfolio they might not get a grade. If you want all portfolios to be created automatically, so they can be graded, even if a student forgets to submit it, you can activate this auto-generated feature.

Allow Student Extensions

This option is enabled by default, and will allow students to request extensions to their tasks. Extensions can extend the time for the task from the due date to the deadline date specified in the task definition.

Extension Duration on Resubmit

Set the number of weeks extensions added to a task when it is placed in the “Fix and Resubmit” status. This will be applied each time the task is assessed as needing to be fixed, but will only extend the time to the task’s deadline.

Auto Apply Extensions

This option is enabled by default, and allows students to adjust the due date of tasks up to the deadline without needing staff to review and grant the extension application.

Allow students to Change Tutorial

Selecting this feature will allow students to change tutorials at any time.

Send Notification Emails

Each week, OnTrack will send email updates to staff and students. This option can be turned off to exclude this unit from that process.

Synchronise Enrolments

Selecting this feature will allow the system to automatically enrol students from the institutions configured student management system, starting on day 2 of week 0. This information is refreshed every day at midnight, so new enrolments and withdrawn students will be updated automatically.

Synchronise Timetable

Selecting this feature will allow OnTrack to automatically create any workshops or classes associated with the unit, and enrol students accordingly. You can find and delete or change this information under “Tutorials”.

Overseer Assessment

You can provide automated scripts to check student work on submission.

Details coming soon.

Docker Image Name

This indicates the Docker container within which the automated scripts will run on student submissions.

Details coming soon.

Active

If you unselect this option, students and tutors will not see the unit in their OnTrack dashboard, even if enrolled.

A unit in OnTrack will be visible to students as soon as they are enrolled in it. To confirm who is enrolled go to “Students” tab. The system automatically enrols students from the institution’s student management system, starting on day 2 of week 0.

A unit in OnTrack will be visible to tutors the moment you add them under the “Staff” tab.

Creating a new unit

To create a new unit click on the badge icon on the top right-hand corner and select “Manage units”. On this page (see image below) you will see a blue icon labelled ”+ Create Unit”, click on it, and you will get an empty site where you can add all the information of the new unit you are creating.

Copy a unit

There are two ways of doing this, one is through the “Unit details” tab. In the bottom right corner you will see a green icon labelled “Copy”. This is what you will see when you click on it:

This allows you to copy a unit into a future teaching period. Fill in the details and click on “Create Unit” on the bottom right. The system will copy all the details, excluding students and staff, to a new unit in that teaching period.